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Best Productivity ResourcesBy Shushant LakhyaniVerified creator

Mobile App

Todoist

A fast, reliable task manager that stays out of your way.

Visit Todoist4.6

  • Rating

    4.6 / 5

  • Pricing

    Freemium

  • Difficulty

    Beginner

  • Works on

    Web, iOS, Android

Built with love by Shushant Lakhyani. Building bestproductivityresources.com

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What is Todoist?

Todoist is a cross-platform task manager built around quick natural-language capture, projects, labels and filters. It is fast enough to catch a thought in two seconds and structured enough to run a full GTD system.

Pros: what Todoist does well

  • Excellent quick capture
  • Reliable sync everywhere
  • Gentle learning curve

Cons: where it falls short

  • Free tier limits reminders
  • Limited calendar view

Who Todoist is for

Anyone who needs one trusted list across devices.

Who can skip it

Teams running complex multi-stage projects.

What people use Todoist for

  • A single trusted to-do list for work and personal tasks
  • Recurring tasks and reminders written in plain language, like 'every Monday 9am'
  • Planning the day or week with Today and Upcoming views
  • Sharing projects and assigning tasks in a small team

How to get started

  1. 1Install Todoist on your phone and computer so capture is always one tap away.
  2. 2Add tasks in natural language, for example 'Send invoice tomorrow 10am #Work'.
  3. 3Use a few projects only (such as Work, Personal and Someday) and labels for context.
  4. 4Review the Today view each morning and move anything you will not do to a later date.

Todoist pricing

Todoist has a free Beginner plan with limits on projects and filters, a paid Pro plan for individuals and a paid Business plan billed per member for teams. See current prices on Todoist's site

Checked 2026-10-08. Prices change, so double-check before you pay.

Todoist FAQ: quick answers

Is Todoist free?
Yes. The free Beginner plan covers a personal to-do list with a limited number of projects. Pro unlocks reminders, more projects and a calendar layout.
What makes Todoist good?
Fast capture: you can type a task with its date, project and priority in one line, and it syncs across every major platform.
What are good alternatives to Todoist?
TickTick adds a built-in timer and habit tracker, and Things suits Apple users who want a one-time purchase. See the alternatives on this page for more.

Compare Todoist

See how Todoist stacks up, side by side, plus the lists it made.

Todoist alternatives

Not sold on Todoist? These do a similar job, and each card says what it has in common.

All Task Management resources

Things 3Editor's pick, verified

Focus: apple and minimal. Shares gtd with Todoist. A Mac app, not a mobile app. Paid but Affordable (Todoist: Freemium). Rated 4.8 (Todoist: 4.6).

Mac AppPaid but AffordablemacOS, iOS
4.8Visit

Microsoft To Do

Focus: to-do list, daily planner and outlook. Also in Task Management and Personal Productivity, like Todoist. Free (Todoist: Freemium). Rated 4.4 (Todoist: 4.6).

Mobile AppFreeWindows, macOS
4.4Visit

Firefly III

Focus: personal finance, budgeting and expenses. Also in Personal Productivity and Organization, like Todoist. A web app, not a mobile app. Free (Todoist: Freemium). Rated 4.7 (Todoist: 4.6).

Web AppFreeWeb
4.7Visit

Actual Budget

Focus: budgeting, personal finance and self-hosted. Also in Personal Productivity and Goal Setting, like Todoist. A web app, not a mobile app. Free (Todoist: Freemium). Adds Linux. Same 4.6 rating.

Web AppFreeWeb, Windows
4.6Visit

Planify

Focus: to-do list, linux app and todoist sync. Also in Task Management and Personal Productivity, like Todoist. A desktop app, not a mobile app. Free (Todoist: Freemium). Adds Linux and Offline. Same 4.6 rating.

Desktop AppFreeLinux, Offline
4.6Visit

Tasks.org

Focus: to-do list, reminders and caldav. Also in Task Management and Personal Productivity, like Todoist. An Android app, not a mobile app. Free (Todoist: Freemium). Same 4.6 rating.

Android AppFreeAndroid
4.6Visit

Free alternatives to Todoist

Want to spend nothing? These free picks cover similar ground.

Grocy

Focus: groceries, household and meal planning. Also in Organization and Personal Productivity, like Todoist. A web app, not a mobile app. Free (Todoist: Freemium). Rated 4.5 (Todoist: 4.6).

Web AppFreeWeb, Cross-Platform
4.5Visit

Fava

Focus: accounting, finance and budget. Also in Personal Productivity and Organization, like Todoist. A web app, not a mobile app. Free (Todoist: Freemium). Rated 4.4 (Todoist: 4.6).

Web AppFreeWeb
4.4Visit

GnuCash

Focus: accounting, finance and budget. Also in Personal Productivity and Organization, like Todoist. A desktop app, not a mobile app. Free (Todoist: Freemium). Adds Linux. Rated 4.4 (Todoist: 4.6).

Desktop AppFreemacOS, Windows
4.4Visit

hledger

Focus: accounting, finance and plain text. Also in Personal Productivity and Organization, like Todoist. A desktop app, not a mobile app. Free (Todoist: Freemium). Adds Linux. Rated 4.4 (Todoist: 4.6).

Desktop AppFreemacOS, Windows
4.4Visit

Money Manager Ex

Focus: budgeting, personal finance and expense tracking. Also in Personal Productivity and Organization, like Todoist. A desktop app, not a mobile app. Free (Todoist: Freemium). Adds Linux. Rated 4.4 (Todoist: 4.6).

Desktop AppFreeWindows, macOS
4.4Visit

Taskwarrior

Focus: to-do list, task manager and command line. Shares gtd with Todoist. A desktop app, not a mobile app. Free (Todoist: Freemium). Adds Linux. Same 4.6 rating.

Desktop AppFreemacOS, Linux
4.6Visit
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