How to Use AI for Google Sheets

Gemini in Sheets

Builds sheets, answers questions, analyzes data, and writes formulas

Fill with Gemini

Generates, categorizes, or summarizes text across many cells at once

The AI function

A cell function that runs AI on your data

Other assistants

ChatGPT, Claude, or Gemini chat for help with formulas and analysis

Gemini in Sheets comes with Google Workspace Business Standard and higher, and with some Google AI consumer plans. Limits and features depend on your plan.

Hand AI the repetitive cells. Keep the sheet design yourself.

Build a content calendar for the next eight weeks with columns for date, platform, topic, format, status, and link, plus a status dropdown.

• Describe what you need in plain words
• Request QUERY, FILTER, ARRAYFORMULA, or XLOOKUP where they help
• Have Gemini explain each part

Write a formula that counts, for each person in column B, how many of their tasks in column C are marked Done.

• Sort feedback into positive, neutral, or negative
• Turn feature lists into short product descriptions
• Pull company names out of email addresses
• Summarize long text cells

Spot-check the results. AI can misread unusual entries, and the AI function has usage limits.

• Split and merge columns
• Standardize names, dates, and number formats
• Remove duplicates
• Fix inconsistent categories

• Ask Gemini to surface trends and outliers
• Build pivot tables from a plain-language request
• Ask which chart best answers your question
• Summarize the results in a few sentences

• Have AI write Apps Script for repeated tasks
• Examples: email someone when a status changes, or tidy up new rows
• Test it on a copy first
• Read the code before you authorize it

• Recalculate the key totals
• Review a sample of AI-filled cells
• Undo mistakes with version history

• Follow the AI rules your organization sets
• Share sheets that hold personal data no more widely than needed
• Review sharing settings before you use AI features

• “Summarize this sheet in three bullets.”
• “Turn overdue tasks red.”
• “Build a pivot table of spend by category and month.”
• “Recommend charts for a weekly dashboard.”