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Best Productivity ResourcesBy Shushant LakhyaniVerified creator

Web App

Workflowy

A minimalist outliner for organising notes, tasks and ideas as nested lists.

Visit Workflowy4.5

  • Rating

    4.5 / 5

  • Pricing

    Freemium

  • Difficulty

    Beginner

  • Works on

    Web, Windows, macOS

Built with love by Shushant Lakhyani. Building bestproductivityresources.com

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What is Workflowy?

Workflowy is a clean outlining app where everything is a bullet you can nest, zoom into, tag and move around. The free Basic plan includes every feature with a limit of 100 new bullets a month, and your lists sync across the web, desktop and mobile apps.

Pros: what Workflowy does well

  • Endless nesting with zoom
  • Fast and distraction-free
  • Free Pro for university students and staff

Cons: where it falls short

  • Free plan caps new bullets each month
  • Plain look may feel too sparse for some

Who Workflowy is for

People who think in lists and want one simple place for notes, plans and to-dos.

Who can skip it

Anyone who prefers rich pages, databases or a visual canvas.

Workflowy alternatives

Not sold on Workflowy? These do a similar job, and each card says what it has in common.

All Note-Taking resources

Checkvist

Focus: checklists and keyboard shortcuts. Shares outliner and lists with Workflowy. Adds Chrome and Firefox. Same 4.5 rating.

Web AppFree planWeb, Chrome
4.5Visit

Superlist

Focus: tasks and teams. Shares lists and notes with Workflowy. Rated 4.4 (Workflowy: 4.5).

Web AppFree planWeb, macOS
4.4Visit

Taskade

Focus: team collaboration, AI assistant and flexible workspace. Also in Task Management and Note-Taking, like Workflowy. Rated 4.4 (Workflowy: 4.5).

Web AppFree planWeb, iOS
4.4Visit

Tana

Focus: supertags, structured notes and second brain. Shares outliner with Workflowy. Rated 4.4 (Workflowy: 4.5).

Web AppFree planWeb, macOS
4.4Visit

Anytype

Focus: privacy, local-first and tasks. Shares notes with Workflowy. A desktop app, not a web app. Free (Workflowy: Freemium). Rated 4.4 (Workflowy: 4.5).

Desktop AppFreemacOS, Windows
4.4Visit

Dynalist

Focus: bullet notes and planning. Shares outliner and lists with Workflowy. Rated 4.4 (Workflowy: 4.5).

Web AppFree planWeb, Windows
4.4Visit

Free alternatives to Workflowy

Want to spend nothing? These free picks cover similar ground.

Markmap

Focus: mind map, markdown and visual notes. Also in Brainstorming and Note-Taking, like Workflowy. Free (Workflowy: Freemium). Same 4.5 rating.

Web AppFreeWeb, Cross-Platform
4.5Visit

QOwnNotes

Focus: markdown notes, plain text and nextcloud. Also in Note-Taking and Task Management, like Workflowy. A desktop app, not a web app. Free (Workflowy: Freemium). Rated 4.6 (Workflowy: 4.5).

Desktop AppFreeWindows, macOS
4.6Visit

Rnote

Focus: handwritten notes, pdf annotation and infinite canvas. Also in Note-Taking and Brainstorming, like Workflowy. A desktop app, not a web app. Free (Workflowy: Freemium). Rated 4.6 (Workflowy: 4.5).

Desktop AppFreeLinux, Windows
4.6Visit

Excalidraw for Obsidian

Focus: obsidian, excalidraw and whiteboard. Also in Note-Taking and Brainstorming, like Workflowy. Free (Workflowy: Freemium). Same 4.5 rating.

OtherFreeCross-Platform
4.5Visit

Kanban for Obsidian

Focus: obsidian, kanban and project management. Also in Note-Taking and Task Management, like Workflowy. Free (Workflowy: Freemium). Same 4.5 rating.

OtherFreeCross-Platform
4.5Visit
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